Let Data Storage Centers show you why we are “Arizona’s Choice” for professional records storage, scanning, shredding, cloud computing, disaster recovery back up, and media storage & rotation services.
Our Customer Service Commitment To You:
You will receive our industry’s highest level of personalized service. We back that up with the following:
- Initial box pick-up from your current storage location is made at no charge
- Flexible storage & services agreement
- No monthly administrative fees or taxes
- No minimum work order charges & never any handling fees
- Our rate lock guarantee, insures your rates are truly locked
- Invoices are clear, concise & easy to read
- No 800 Number. Our personable, local staff is available for immediate service
- No carton to carton conversion required. We will use your boxes
You can make arrangements to visit our DSC facility, take a tour and become acquainted with our staff before making a decision this will provide for you an opportunity to see firsthand, our day to day operations. Just give us a call or fill out the form to the right.
If you are still on the fence, here are a few key points to consider for not relying on simplistic self-storing methods.
According to research from PricewaterhouseCoopers, professionals spend 5 to15 percent of their time reading information and up to 50 percent of their time looking for it. Consider this scenario: an employee at a medical practice must find a patient file placed in a self-storage unit five years ago. He leaves the office, drives to the facility, finds his practice’s storage unit, punches in a key code and opens the door only to find boxes stacked upon boxes and quite often toppled over because the boxes on the bottom collapsed. Despite whether the boxes are labeled, the employee will still have to narrow down the right box and sift through its contents to find the needed file. This search could take anywhere from five minutes to a couple of hours, depending on how organized the practice was when boxing the files. Our records storage services can eliminate this tedious process, not only by retrieving and delivering the cartons or files, but also by indexing and organizing folders with our barcode tracking technology. The result? Less time (and money) is wasted searching for files so that you can focus on more important, day-to-day business operations.
Whether records are locked in a 10-by-10 mini storage unit or are hidden in an office file cabinet, the possibility for a security breach is not out of the question – even with wired fences or padlocks in place. In addition, self-storage units, especially the older ones that are one-story or at ground level, are typically very damp and may be exposed to mold and even flooding.
By entrusting your privileged and proprietary banker boxes of records to DSC, you can rest-assured that your confidential records are protected from theft and unauthorized access. Data Storage Centers provides multiple layers of security with state-of-the-art technology, such as key card badge access, infrared cameras, sensor motions triggered by movement, and our 24-7-365 after hour’s security patrol, and our dedicated line to police and fire. Additionally, DSC offers a climate-controlled environment to safeguard records from the elements.
Retention and destruction
Too often, boxes and files stay much longer than needed in a self-storage unit, meaning that businesses are paying for space that either they no longer need or that could be used in other ways.
Whether or not a document retention policy is already in place, you can help yourself by practicing a retention guideline or institute one, to reduce your liability while maintaining compliance. Whether you consider purging records, after retention lifecycle requirements having been met, you’re in the driver’s seat and those records could be considered for the final disposition by using our certified document destruction services. Hence… adhering to regulatory state compliances and freeing up space while managing costs.
Inc. magazine estimates that it costs $20 to file a document, $120 to search for a misfiled document and $250 to recreate a lost document.
With your archiving service storing, managing, and retrieving files, businesses can realize significant cost savings in the long run. If you are currently storing files in the office, the company is essentially wasting space that could be used more efficiently. For example, a medical practice could convert a spare office into a lucrative MRI room, rather than using it to house dozens of disorganized boxes. Additional cost savings are uncovered when it comes to upholding records retention policies, refiling and shredding
Data Storage Centers (DSC) Overview:
Businesses looking to move its records into the custody of a professional off-site Records and Information Management (RIM) company like DSC, You may want to consider the following:
Security-Is the provider’s storage facility secure? Will my records be protected from theft, fire, flooding and unauthorized access?
Chain of custody- is there a documented history at every stage of the cartons physical storage lifecycle?
Compliance -Does the service provider act in compliance with industry regulations, such as HIPAA, FACTA?
Cost -What is the ROI on switching to a professional records management company?
Reliability-Is there a fast turnaround time when I request a file? Does the vendor have a proven track record of dependable customer service and support?
If you’re considering using a records management company for services such as records storage, scan imaging, file folder barcode indexing, certified document destruction services or media archiving which can include pickup & delivery tape rotation scheduling, or your just starting your practice, would like to better manage your information. Or ending your practice by using our third party administration services.
Then consider that…
If you consider DSC for your (RIM) service needs, then it is a resounding YES!
DSC has been serving the valley for over 25 years. We are accredited by the BBB and have always maintained our A+ service record. We offer every new client, a written rate lock guarantee, and the only professional records management company in the State of Arizona that offers every new client a 6 month “NO RISK” period, for you to test our services, relinquishing you of your initial service agreement, if we should fail to live up to your expectations.